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Veterinary, dental, medical and laboratory facilities across the UK

Clinical Practice Fit-Out

Clinical fit-out for veterinary, dental and medical practices across the UK

A practice fit-out installs the clinical building inside a shell or an existing unit: partitions, clinical finishes, joinery, sanitaryware and the mechanical and electrical services behind them. The layout is normally already agreed. Our job is to build it so it can be commissioned, registered and inspected.

  • Partitions, clinical finishes, joinery and services installation
  • Built to your drawings or ours, surveyed before either is priced
  • Handover pack with the drawings, certificates and test records
Veterinary treatment room fit-out with stainless steel examination table and kennels

How a practice fit-out runs

Five stages. The survey still comes first, even when the drawings are already done.

  1. Survey against the drawings

    The unit is measured and its services traced, then checked against the layout you have. Anything that will not build or commission as drawn is raised now rather than found later.

  2. Price and programme

    The work is priced against a surveyed drawing, with the long-lead items and the equipment install dates built into the programme from the start rather than discovered against it.

  3. Strip out and first fix

    Removals, structural alterations, partitions and the first fix of every service, which is the stage where an as-built record starts being kept rather than reconstructed afterwards.

  4. Second fix and finishes

    Clinical finishes, joinery, sanitaryware, lighting and terminations, sequenced so wet trades are finished before the floor is welded and the room is sealed.

  5. Commission and hand over

    Services tested live, rooms cleaned and released, defects closed out, and the handover pack issued with the as-built drawings and every certificate.

A clinical fit-out is judged on the junctions

Utility room at Vetemis Referrals, Brownhills, with blue fitted cabinetry, worktop and clinical sink

The junctions: where the floor meets the wall, where the worktop meets the sink, where the ceiling meets the partition.

Everything else in a fit-out is visible and gets looked at. The junctions are what decide whether a room cleans, and they are where a general fit-out and a clinical one part company. A coved skirting that is welded to the sheet vinyl and carried up the wall is a different detail from a skirting that is glued on afterwards, and it costs more. A worktop sealed to the wall cladding with the right sealant in the right sequence is a different detail from one that is siliconed at the end. Neither difference shows in a photograph. Both show at an infection control audit two years later.

That is most of what we are being paid for. The partitions and the paint are the same trades in any building. The specification and sequencing of the wet junctions, the services terminations and the finishes are what makes the result a clinical room, and they are decided at first fix, not at snagging.

What the survey is actually looking for

Clinical room during construction with new partitions and worktops

Not the room sizes. The services capacity and whatever the building is hiding.

Three things decide whether a layout is buildable, and none of them is visible on a plan. First, the void: how much depth there is above the ceiling and below the floor to route ventilation, drainage and containment, and whether the falls work. Second, the incoming supplies: whether the electrical capacity covers the equipment schedule, whether the water can serve the sanitaryware without dead legs, and where a plant location can go that is not the middle of a clinical room. Third, what the existing fabric contains, which on a building of any age means asbestos, and the duty to assess it before intrusive work is a legal one rather than a precaution.

A layout that survives all three is a layout worth pricing. One that does not is a variation waiting to happen, and it is much cheaper to find that in a survey than in week four of a programme. Where the layout is not settled at all, design and build is the better contract, because the survey then feeds the drawings rather than contradicting them.

Fit-out across veterinary, dental and medical premises

Reception fit-out at Davies Veterinary Specialists with curved white desk and feature lighting

Three sectors, and the same building problem underneath.

A veterinary prep and theatre suite, a dental surgery and decontamination room, and a medical consulting and minor procedures suite are regulated by three different bodies against three different documents. The finishes, the joinery detailing, the services terminations and the commissioning records are close enough to identical that a contractor who has done one properly can do the others properly. What has to change is which requirements are being built towards, and knowing that before the design is fixed rather than at commissioning.

Where a practice cannot close while this happens, the same scope is delivered as phased works in a live practice. Where the whole building is in scope at once, that is a full practice refurbishment. The mechanical and electrical element can also be taken on its own as mechanical and electrical work, individual rooms have their own specialist room pages, and completed projects appear on our work pages as each client releases its material.

Standards governing this work

The requirements that shape how this work is planned and built, each quoted from the regulator that sets it and linked to the source.

CodeStandardWhat it requiresSource
Building Regs 2010 reg 12Building Regulations 2010, regulation 12, giving of a building notice or an application for building control approvalA person to whom this regulation applies shall give to the relevant authority a building notice in accordance with regulation 13, or give an application for building control approval with full plans to the relevant authority in accordance with regulation 14.legislation.gov.uk
CAR 2012 reg 5Control of Asbestos Regulations 2012, regulation 5, identification of the presence of asbestosBefore work which exposes or is liable to expose employees to asbestos, the employer must have carried out a suitable and sufficient assessment as to whether asbestos, what type of asbestos, contained in what material and in what condition is present or is liable to be present in those premises, and where there is doubt must assume that asbestos is present and that it is not chrysotile alone.legislation.gov.uk
CDM 2015 reg 13Construction (Design and Management) Regulations 2015, regulation 13, duties of a principal contractor at the construction phaseThe principal contractor must plan, manage and monitor the construction phase and coordinate matters relating to health and safety, ensure suitable site inductions are provided, take reasonable steps to prevent access by unauthorised persons, and ensure that welfare facilities meeting Schedule 2 are provided throughout the construction phase.legislation.gov.uk
HSCA 2014 reg 15Health and Social Care Act 2008 (Regulated Activities) Regulations 2014, regulation 15, premises and equipmentAll premises and equipment used by the service provider must be clean, secure, suitable for the purpose for which they are being used, properly used, properly maintained and appropriately located for the purpose for which they are being used, and the registered person must maintain standards of hygiene appropriate for those purposes.legislation.gov.uk
Treatment room at Vetemis Referrals, Brownhills, with wall-mounted imaging arm and glazed partition
Treatment room, Vetemis Referrals, Brownhills

Who a practice fit-out suits

Projects where the layout is settled and the work is to install it properly.

  • Shell units and premises conversions

  • Projects with an architect already appointed

  • Buyers of an existing practice

  • Newly Purchased Premises

  • Practices Undergoing Rebranding

  • Specialist Healthcare Facilities

The work

Cat waiting area fit-out with glass partition, seating and timber slat wall
Cat waiting area
Retail display shelving and timber slats in a veterinary practice reception
Reception retail shelving
Kennel ward at Vetemis Referrals, Brownhills, with glass-fronted kennels and a clinical sink run
Kennel ward, Vetemis Referrals, Brownhills

What a practice fit-out covers

The clinical building inside the shell, from the first stud to the commissioning certificates.

Partitions and structure

Stud, blockwork and, where an imaging room needs it, shielded wall build-ups to your Radiation Protection Adviser's specification, with the structural checks a heavy cabinet or a scanner plinth needs.

Clinical finishes

Welded sheet vinyl with coved skirtings, hygienic wall cladding, sealed ceilings and the junction details that decide whether a room actually cleans or merely looks clean.

Fitted joinery

Worktops, base and wall units, benching, sinks and secure storage, built to fit the equipment schedule rather than to a catalogue size, and sealed at every wet junction.

Mechanical services

Ventilation, hot and cold water, drainage, medical gases, compressed air and suction where the sector needs them, installed and commissioned rather than left live and untested.

Electrical and data

Distribution, containment, clinical lighting, small power at the density modern equipment actually draws, data, nurse call and the circuits an equipment supplier will ask for on the day of install.

Sanitaryware and access

Clinical hand-wash basins, sluices, accessible WCs, door widths and turning circles, and the ironmongery that survives being used a hundred times a day.

A fit-out is finished when it can be evidenced

Practically, a clinical fit-out is not complete when the last skirting goes on. It is complete when the person who has to register or defend the building has the paperwork to do it with.

On an occupied site the same work is sequenced around the clinical day, which is a different contract and has its own page.

  • Services tested and commissioned live, with the certificates issued
  • Room-by-room clean and release rather than one handover at the end
  • As-built drawings that match what is behind the wall
  • Equipment documentation collected from suppliers rather than left with them
  • Defects list closed out before the practice is asked to sign

Frequently Asked Questions

Veterinary consulting room fit-out with clinical cabinetry and examination light

What is the difference between a fit-out and a refurbishment?

A fit-out installs a clinical building into a shell or a stripped unit. A refurbishment reworks a building that is already a practice, which usually means working around what stays, protecting what is in use and dealing with whatever the existing fabric turns out to contain. The trades overlap; the risk profile does not.

Do you need our drawings before you can price?

We need a layout and a survey. If you have drawings we survey the unit and check the two against each other before pricing. If you do not, design and build is the better route, because pricing a clinical fit-out without fixed services routes means pricing an allowance for the largest part of the job.

Can you fit out a unit that was never a clinical building?

Yes, and it is a large part of this work. A retail or office unit usually needs drainage, water, electrical capacity and ventilation added before any clinical layout works, and sometimes structure. Those constraints decide the room count, so they are surveyed and priced before the design is fixed.

Who arranges building control?

We do, for the work we deliver. The Building Regulations set out how an application is made, either as a building notice or with full plans. Where a change of use needs planning permission that normally sits with your planning consultant or architect.

Do you check for asbestos before starting?

In any building of an age where it is plausible, yes. The duty to assess before intrusive work comes from the Control of Asbestos Regulations. A refurbishment and demolition survey is arranged before intrusive work starts. Finding asbestos mid-strip-out stops a site, which is far more expensive than a survey.

Will you work alongside our equipment supplier?

Yes, and the earlier they are involved the better. Equipment schedules drive power, data, drainage, structure and sometimes shielding. We coordinate install dates into the programme and make sure the services are in place, tested and correct before the equipment arrives rather than after.

Get in Touch

Whether you're planning a complete refurbishment or a small specialist build, we’re here to help you create a safe, efficient, and modern clinical environment.

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